all articles

Top 5 Practices to Improve Your Team Time Estimates

date icon

Here are some of the best practices that experienced project managers use to improve the accuracy of the estimates in their projects.

Tip #1: Log your time immediately,

not after the fact. At the end of the day, you might not be able to remember how much time you allocated to each task. The best option – use a “Timer” feature in your time tracking software.

Tip #2: Each time slot should not exceed 2-3 hours.

Otherwise, it’s not precise enough.

"Creating Marketing materials: 8 hours" is only useful for payroll, however

"Brochure design: 3.5 hours"
"Web-site update: 2 hours"
"Drafting newsletter: 2.5 hours"

is much more meaningful, since you can use it later as a reference while estimating time required for similar tasks.

Tip #3: Find a project management or time tracking software,

which saves all estimated and actual hours for everyone and keeps a history of each person’s “Stick-to-Schedule” ratio.

If based on the historical information Joe usually exceeds estimated time by 20%, than it might be a good idea to add a 20%-25% safety cushion to his new estimation.

Tip #4: Use “Planning Poker”.

When you deal with uncertainty, while estimating projects and activities sometimes it might be useful to use a technique called “Planning Poker”, taken right from the Agile methodology of the software development industry.

As per this method all team members give their estimation at the same time, therefore eliminating “Anchoring” phenomena.

More details available at:

Tip #5: Empower your team with self-control.

If any project management software is used, make sure that employees’ feedback is hardwired into the workflow process. Make sure that who is responsible for a certain task confirms any estimation or deadline associated with that task, accepting the responsibility and control over it.

What are your time tracking and project management tips?

Follow us

Find Out How Easy Project Management Can Be!
Try for Free

Related Posts

post cover
Best PracticesPSA

5 Benefits of Professional Services Automation (PSA) Software

Best Practices

How to Get Status Updates and Not be a Pest

post cover
Best PracticesPSAVideo Tutorials

6 KPIs for Professional Services Firms in 2021

Nice! You just took the first step to achieving game-changing results.

To ensure your demo is tailored to your team’s specific needs, we're connecting you with a product specialist to better understand your requirements.

support illustration

Schedule a 10-minute meeting to start your trial

The calendar is loading... Please wait

It’ll take you 8-minutes to see
Easy Projects features in action:

  • Project Management
  • Financial Management
  • Resource Management
  • Custom Reporting
  • Artificial Intelligence
happy illustration

Nice! You just took the first step
to achieving game-changing results!

Create your account right now. Have a great start with your 14-day trial!

For the best experience please access Easy Projects from a desktop PC or tablet or download Easy Projects app at