Project Management for Web Design Companies

One can argue that running a web-design agency is similar to other professional service businesses. You need to constantly balance high quality of work, quick turnaround times and staying on budget.

However, there are few things web design business is particularly notorious for:

  • Constantly changing requirements and scope creep (“...just make this font a little bigger”)
  • Approval-intensive workflow involving both internal managers and clients;
  • High stress for employees (multiple projects with tight deadlines).

More than 10 years ago we built Easy Projects to scratch our own itch: an easy-to-use tool to manage our web-design and software development projects.

Here is how Easy Projects helped us and hundreds of clients in the web-design space...

 

Managing Change Requests and Scope Creep

Easy Projects Custom Forms let you create your own Change Request form, which is available to customers. Once submitted, it can be converted into a project or task. A complete audit trail allows reporting on the number of requests, and time spent to ensure that every additional hour is billed for.

Approval Workflows

Any team member can share a draft or a final deliverable and request an approval. One person or multiple people can be selected as approvers. It will work with both internal managers and customers. The approver can accept the deliverable or request more revisions.

This will work perfectly with mock-up images, website copy, interactive landing page wireframes, etc. All parties will have a complete history of all revisions in a single location.

Imagine how much time Easy Projects can save you compared to handing approval process through email or face-to-face meetings.

Know Who is Available and When

Easy Projects resource loading reporting and simulation will help you answer questions like: “I need three developers, and one UI designer for a new project. Who is available in two months? When is the earliest we can start this project? If we start next week, how will it affect other projects that are already in progress?”

Having answers to these questions will not only increase your profitability, but will also help you reduce employee stress thanks to better workload planning. Easy Projects clients report 20% decrease in employee stress.

20+ Easy Projects Features loved by Web Design Agencies

  • Unlimited projects & tasks
  • Multiple dependencies
  • Unlimited Guest Users
  • Resource Loading Report
  • Interactive Gantt Chart
  • Mobile Version for iPhone, Android
  • Custom Fields
  • Time Tracking
  • Time Logs Approvals & Lockdown
  • Integration with MS Outlook
  • Enhanced Security
  • Custom Forms
  • Dozens of built-in Reports
  • Executive Dashboard
  • Project Calendar
  • Report Generator
  • Excel Import/Export
  • MS Project Import/Export
  • My Assignments
  • File Sharing
  • Collaboration via Messaging
  • Messaging via Email
  • Alerts and Notifications
  • Customizable Permissions
  • RESTful API
  • Integration with Zapier
  • and much more...
The key benefit of using Easy Projects in our company - now when we want to know how profitable a project was we run a report and when it is time to do billing it is all right there. This was a big problem to us before and billing to took forever.

Case Studies from Web Design Agencies

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Full Implementation and Training

Paired with an experienced Easy Projects Success Coach, you and your team will be provided one-on-one assistance to configure your account, set up your first projects, to import and map your existing data, to train your team, and much more.