Project Management Lifecycle

From project initiation to portfolio optimization, Easy Projects supports your entire project management lifecycle

Project Intake and Prioritization

Deliverables and Outcomes:
Project Plan with soft schedule and role-based resource allocation

When a new project request is received, the PMO and/or Project Managers review it against all current and planned projects. Both potential client and internal initiatives are prioritized and ranked based on a set of specific evaluation criteria. The Project Manager prepares a project plan that includes an estimated budget and timeline by using a template from a similar opportunity in the past. The plan will contain soft scheduling and resource allocation estimates.

Project Intake and Prioritization

Project and Resource Planning

Deliverables and Outcomes:
Project Plan (WBS), Schedule and Budget Baseline

The Project Manager creates a detailed project work breakdown structure (WBS) either from scratch or with a template. Resource selection is finalized, then tasks are assigned and scheduled. The baseline of the project schedule and budget is captured to enable actual versus with planned analysis in the future.

Team Accountability Illustration

Execution and Delivery

Deliverables and Outcomes:
Milestone-based Results

Team members and contractors work on their assignments, update their progress, track their time, communicate, and collaborate with their peers. Results are then shared with the customers, who can approve or provide comments and feedback.

Execution & Delivery

Project Monitoring and Control

Deliverables and Outcomes:
Project KPIs and Milestones

As the project progresses, the Project Manager closely monitors adherence to the schedule and budget using a variety of built-in indicators, tools and alerts. The PMO and the executive team regularly review a dynamic summary of the financial, productivity and team performance KPIs using dashboards and reports to make informed and timely decisions.

Project Monitoring & Control

Portfolio Optimization

Deliverables and Outcomes:
Lessons Learned, Project KPIs, Culture of Continuous Improvement and Operational Excellence

Once the project is completed, the Project Manager and/or PMO conducts project post mortem, records all lessons learned, and shares them with the Sales and Executive Teams. This information becomes available for future project assessments, planning, and portfolio optimization.

The portfolio optimization process takes risk assessment, project value, strategic alignment, resource prioritization, and lessons learned into account to drive continuous improvement in your portfolio management initiatives.

Project Monitoring & Control

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