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Spicers (formerly PaperlinX)

Industry: Manufacturing
Team Function: IT
Number of EP Users: 25

PaperlinX is the world’s leading fine paper merchant and a manufacturer of high quality communication and packaging paper.

With global headquarters based in Melbourne, Australia, PaperlinX also operates their regional management teams, including the offices of PaperlinX Canada, in 26 countries around the globe.

The IT team at PaperlinX Canada needed to transition to an all-in-one, web-based project management solution in order to faciliate projects throughout multiple locations.

Organization Profile

PaperlinX is the world’s leading fine paper merchant and a manufacturer of high quality communication and packaging paper.

With global headquarters based in Melbourne, Australia, PaperlinX also operates their regional management teams, including the offices of PaperlinX Canada, in 26 countries around the globe.

Challenge

The IT team at PaperlinX Canada needed to transition to an all-in-one, web-based project management solution in order to faciliate projects throughout multiple locations.

They’ve been using Microsoft Project for their project management and felt that it provided limited user access, was very costly to deploy and difficult to learn and use.

“Using MS Project requires a certain degree of knowledge.” says Lisa Giblin, IT Project Manager at PaperlinX Canada. “We needed an application which not only was easy to deploy, but easy to access and user-friendly.”

Solution

Determined to find a cost efficient, web-based, hosted service, Lisa carefully examined a number of project management solutions.

“I can not even begin to tell you how many project management applications we looked at and saw demonstrations of.” she adds. “At the end, Easy Projects proved to have what we were looking for.”

Easy Projects was able to meet all of the criteria set out by Lisa during her search. Available as SaaS, it provides an esthetically appealing interface which can be easily accessed from any computer with an internet connection.

Implementation

Easy Projects was deployed in the IT department of PaperlinX Canada, with plans to rollout in other departments in the future.

“We were immediately impressed with Easy Projects.” says Lisa. “Because it is web-based, our project team members could immediately log into the system without requiring the software to be installed on their PC.”

Since Easy Projects was chosen as a SaaS solution, it was deployed and ready to use in just a couple of hours. Lisa was also able to save her real project data she entered during the online trial.

Outcome

Easy Projects is now used to manage six extensively large projects in the IT department.

The easy, web-based access and the user-friendly interface has enabled project stakeholders such as the Director of IT and the CIO, to monitor and stay up to date on project tasks.

“Easy Projects has been promoting greater project involvement from our entire team” says Lisa. “Everyone can track and update project data which in turn has helped bring our team members together, especially when they are spread out in multiple locations.”

Easy Projects provides a flexible licensing system to effectively manage users within the set budget. Transferrable user licenses save money by allowing Lisa to add and limit user access as needed.

“Easy Projects has also saved us a great amout of time.” adds Lisa. “Sharing project information between our team members is now much easier, and since each team member can now go into Easy Projects and update the data themselves, I can concentrate on more important day-to-day project management activities rather than spending my time on simply updating tasks.”

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Industry: Manufacturing
Team Function: IT
Number of EP Users: 25