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Improving Reporting and the Use of Resources for Local Government

Challenges

Complex resource management

  • One of the key challenges was organizing people to complete the work efficiently across 24 divisions of county government. The company also needed a solution that allows setting up access restrictions across team members. 

Time-consuming reporting

  • The existing project management software lacked the capability to provide the reporting the organization needed for customer divisions and the auditors. As a result, it took managers about 12 hours of manual labor to merge excel spreadsheets and move data and complete a report every month.

Lack of adoption of the existing solution

  • Before switching to Easy Projects, the team was using the FileMaker-based program and Wrike. The existing project management solutions were not set up well in the implementation phase so the team struggled using the software.

Need for improved time tracking

  • Even though the organization had a decent time tracking solution to keep track of their hours, the team was looking for a more flexible and feature-rich time management solution to provide customers with accurate time logs.

Solution

  • Customization

    Thanks to role-based permissions, the team was able to assign levels of access by roles, which, as a result, helped clean up data.

  • Resource Management

    Easy Projects resource management tools provide the organization with full real-time visibility into its resources. As a result, the team evens out the workload by being able to better see what activities/tasks its members are assigned to. It also helps to ensure none of the team members, especially high performers, are overloading.

  • Custom Reports

    Thanks to the BI-powered reporting features, the team can now create accurate reports to share with the rest of the organization and clients. These data can also be easily analyzed and used for further decision-making. For instance, based on reports on resources, managers can evaluate where the team is over/understaffed and can make changes.

  • Time Tracking

    With the Easy Projects time tracking capabilities and My Assignments feature, teams can easily log their time, manage their daily activities, and focus on tasks that matter the most.

  • Custom Forms

    With the help of Easy Projects, the team builds a customized intake form for projects. This has improved the data used to create projects, assign staff, and track activities and sub-activities.

Results

The team was looking for a solution to improve their time tracking for customers and ensure better use of people resources. Easy Projects was chosen as their go-to solution for resource and project management. The software is currently used for managing all of the team’s projects, including the ones for a cable television station. 

The in-house marketing agency now has a much clearer view of who is assigned to projects and where they are in the work process. As a result, 20% more projects were delivered on schedule

The organization’s Communications Director, Mianne Nelson, also mentioned that, after implementation, she decreased her reporting time by 10s of hours each quarter. The team also noted that the implementation was simple, and the support team helped to customize the software in accordance with the organization’s needs.

robust, easy-to-use platform without busting the budget

When we were looking to make a change, I came straight to Easy Projects. I knew what I wanted, and your sales team was able to deliver. Easy Projects delivers a robust, easy-to-use platform without busting the budget. The software is easy for my team to use to create activities and enter time. For me, it is the ease of reporting.

 

Mianne Nelson, 

Communications Director

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