all articles

Parkinson’s Law: The Secret to Project Management Success

date icon

Want to know THE secret every project manager must know to great time management and improved productivity? Alright, brace yourselves. The time management/productivity hack all project managers need to know is Parkinson’s Law. Parkinson’s Law states that work expands to fill the time allotted for its completion.

Time management is all psychological. We naturally pace ourselves to finish a project in the nick of time. The same task can take one hour or one week depending on how much time we give ourselves to complete it. Ever pull off a big presentation where your only prep was during your  commute  on the way over? The law is true!

In order to maximize efficiency at work, check out these productivity hacks that will improve your time management with Parkinson’s Law in mind.

Make Deadlines for EVERYTHING

Don’t let any task, no matter how small, have an undefined deadline. Undefined deadlines create undefined game plans. Encourage momentum by tagging everything with a due date. Play a little game, challenge yourself to answer all emails in less than 5 minutes. The next day try to do it in under 3.

In your  calendar, push all deadlines up by a day. Or, take the more adventurous route and move the deadlines up on all your projects, but by different amounts. The psychological nature of Parkinson’s law will have to take place because you won’t remember when everything is actually due, so you will do them all earlier.

Discover Time Management Tool for Accurate Time Logging
Learn More

Track Your Time

How can you maximize your productivity if you don’t even know how long  you’ve  been working on a task? It’s important to regularly  monitor your project’s work hours. Encourage a daily submission rule for time logs  to improve submission accuracy and keep time tracking up-to-date.

Time tracking  encourages you to be hyper-aware of a project’s progress. Using data from time tracking, allot 25% less project time to your next project to employ Parkinson’s law for maximum efficiency.

Take Breaks

My personal favorite! Parkinson’s Law tells us we can accomplish things in much less time than we think, which is excellent news because our brains work best if we  take a small break after 90 minutes of work.  Working straight for periods longer than that just leaves us tired and our quality of work goes straight out the door. So yes, let it be known, not doing work actually helps your productivity.

Remember these tips and Parkinson’s Law the next time you undertake a project, and use your extra time to take up golf or crochet or something.

Follow us

Find Out How Easy Project Management Can Be!
Try for Free

Related Posts

post cover
PM 101

How to Write a Project Status Report. Free Checklist

post cover
PM 101

12 Project Management Software Considerations for your Business

post cover
PM 101Finances

Guide to Effective Project Cost Management

Nice! You just took the first step to achieving game-changing results.

To ensure your demo is tailored to your team’s specific needs, we're connecting you with a product specialist to better understand your requirements.

support illustration

Schedule a 10-minute meeting to start your trial

The calendar is loading... Please wait

It’ll take you 8-minutes to see
Easy Projects features in action:

  • Project Management
  • Financial Management
  • Resource Management
  • Custom Reporting
  • Artificial Intelligence
happy illustration

Nice! You just took the first step
to achieving game-changing results!

Create your account right now. Have a great start with your 14-day trial!

For the best experience please access Easy Projects from a desktop PC or tablet or download Easy Projects app at