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Project Management 101: What is Kanban?

Posted by on 3:22 pm in PM 101, Project Management

Project Management 101: What is Kanban?

Kanban (which means signboard or billboard in Japanese) is a visual-based project management method that also incorporates some elements of change management. Its focus isn’t necessarily on the task, but the process behind it. Kanban’s objective is to increase collaboration between team members while limiting unnecessary work. Focusing on Stories Kanban organizes projects or tasks into “stories”, just like in Agile. These stories travel across a board that’s organized into multiple columns. Stories are taken from the backlog of pending...

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4 Annoying Email Notification Mistakes You Should Avoid

Posted by on 3:15 pm in Project Management

4 Annoying Email Notification Mistakes You Should Avoid

Project teams have a lot on their plate at any given time, and it can be hard to remember it all, even with the assistance of Gantt charts and project management software. That’s why automated email notifications were created, to shift the burden of reminding people off you, the project manager, and onto a more punctual (and less shy) project management tool. But automated email notifications still require your input. You still set the frequency, content, and trigger events for each email that goes into you team’s inbox. And, like any...

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How to Create Templates in Easy Projects

Posted by on 5:00 pm in Easy Projects, Tutorials

How to Create Templates in Easy Projects

If you encounter the same type of project over and over, then you’ve probably been recreating them from scratch every time. This is tedious and inefficient—not to mention a waste of your valuable time. That’s why Easy Projects allows you to create and use templates. It’s a much faster and more reliable method of creating common projects. To create the template, all you need to do is create a project like you normally would. You set activity schedules, assign people, and establish dependencies. When you’re done, just click on the Activity...

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4 Positive Ways to Give Negative Performance Reviews

Posted by on 6:00 am in Project Management

4 Positive Ways to Give Negative Performance Reviews

I used to hate giving negative performance reviews nearly as much as the person receiving them. I didn’t like the confrontation. Nor did I like damaging someone’s pride. The aim of the objective is to improve an employee’s performance, but sometimes it would have completely the opposite effect. The employee would become discouraged or angry, and on one occasion an employee quit a few weeks after his review. But there are better ways of giving negative reviews that could even improve their morale and encourage them to make the change. Tips...

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Can Collaboration Hurt Your Project?

Posted by on 6:00 am in Project Management

Can Collaboration Hurt Your Project?

Many organizations strive to improve their team communication and collaboration, as if it were the biggest key to their success—and for most, it probably is. That’s the whole point of project management methodologies like Agile and Scrum, after all. But there are some instances where you can get too much of a good thing, and collaboration can become a hindrance. The Customer Has Too Much Say Projects do need customer feedback, but too much is poison. Either the project will never get done, or there will be so much feature creep and revisions...

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Migration to Azure Cloud

Posted by on 11:55 am in Easy Projects, New Releases

Migration to Azure Cloud

We are happy to announce that starting this July all hosted accounts will be migrated from our current data center to Microsoft Azure cloud. Azure is an open and flexible cloud platform that runs out of a global network of Microsoft-managed datacenters. Why did we choose Microsoft Azure? Reliability Azure delivers a 99.95% compute SLA. Your Easy Projects account will run on the same cloud that powers Skype, Office 365, Bing, and Xbox. Over 53% of Fortune 500 companies are using Azure. Microsoft Azure data centers list of certifications: ISO...

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Project Management Ethics: How to Make Sure You’re not Crying Wolf

Posted by on 2:58 pm in blank, Project Management

Project Management Ethics: How to Make Sure You’re not Crying Wolf

Project managers carry a lot of responsibility. We manage large funds and groups of people, and it can be tempting to misuse our authority. The Project Management Institute has a Code of Ethics, which we should all aspire to uphold. One of the code’s tenets is an obligation to stop and report any unethical behavior we see. But are you sure you’re catching someone in the act? Smoke doesn’t always mean fire. Get All the Facts When I was a project manager, I once got a report that a departing employee was trying to coerce other employees...

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The Worst Way to Handle Your Project Management Software

Posted by on 3:29 pm in Project Management

The Worst Way to Handle Your Project Management Software

Adoption is the most difficult part about getting new project management software. People will fight tooth and nail against change, even if the old method doesn’t work anymore. Some companies sidestep the issue entirely, and instead place one person in charge of keeping the new project management tool updated. But in trying to avoid conflict, they make one of the worst possible mistakes. Ignoring Potential You should never saddle one single person with updating the project management software. I wince every time a customer makes this...

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5 More Effective Project Management Methodologies

Posted by on 2:39 pm in PM 101

5 More Effective Project Management Methodologies

We wrote an article a while back listing 5 effective project management methodologies and when to use them. But project management is a vast and ever-expanding field, and you shouldn’t be limited to just five options. So here are five more project management methodologies for you to consider: Scrum Methodology Scrum is an iterative project management methodology that thrives in situations where requirements constantly shift. Scrum delivers products in short cycles that allow for quick feedback and a rapid response to change. Teams work off of...

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The 3 Critical Savings of a Great Project Management Tool

Posted by on 10:59 am in Project Management

The 3 Critical Savings of a Great Project Management Tool

It takes a lot of time, sweat, and political will to adopt a new project management tool, but it’s all worth it if you’ve chosen the right one. A great project management tool can net you incredible savings on time, effort, and money that go far beyond the software’s original cost. Don’t believe me? Let’s run through it: Time A good project management tool can save a project manager lots of time. A great project management tool will save everybody time. A great tool won’t save one person time at the expense of others’ (like if the data entry...

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